Calendly stands as one of the most popular online scheduling solutions, helping businesses and professionals eliminate the hassle of back-and-forth emails when setting up appointments. Efficient scheduling has become a necessity—whether for client meetings, candidate interviews, sales calls, or internal coordination. But what if you could share live availability, meeting links, and appointment calls-to-action across your offices, lobbies, or campuses? Integrating Calendly with RocketScreens digital signage makes this possible.
Why Display Calendly on Digital Screens?
- Promote events and meeting links in real time
- Make appointment slots visible in common areas
- Offer booking convenience for customers, guests, and employees
- Reduce friction between invitation and scheduling
- Centralize communication and keep teams updated
What Is Calendly? A Quick Overview
Calendly automates appointment scheduling by allowing anyone to view your real-time calendar availability and book a time that works for both parties. Users can sync their Calendly with multiple calendars (Google, Outlook, iCloud), set event types, automate notifications, and embed scheduling links on various digital platforms.
Key Features at a Glance
- Book appointments without email back-and-forth
- Multiple event types and custom scheduling rules
- Embeddable links and widgets for websites or messages
- Integration with popular tools (Zoom, Salesforce, HubSpot, Slack)
- Robust admin and team management features
Digital Signage: The Bridge Between Calendly and Visibility
How Digital Signage Works in Modern Workplaces
Digital signage platforms like RocketScreens allow businesses to display various real-time information—dashboards, news, announcements, and yes, live booking links—on screens placed throughout their premises. This immediate, visual access to information increases awareness, improves communication, and drives action.
Industries benefiting from digital signage + Calendly:
- Corporate offices
- Healthcare facilities
- Educational institutions
- Co-working spaces
- Retail showrooms
- Event venues
How Calendly + Digital Signage Powers Smarter Scheduling
Display Booking Links and QR Codes
- Put Calendly QR codes or booking links onscreen so visitors can scan and book appointments instantly.
- Useful for front desks, conference rooms, event booths, and more.
- Customizable so each meeting type or department can have its own code onscreen.
Real-Time Updates on Bookings
- Show live schedules and available slots updating automatically.
- Reflects changes, cancellations, and new events with zero manual refresh.
- Everyone in your facility stays in sync about available times.
Promote Events and Initiatives
- Centrally advertise upcoming webinars, tours, or consultations.
- Add a clear call-to-action for immediate booking via Calendly.
Streamline Walk-In and On-Demand Bookings
- Guests can quickly find and claim available meeting times right from your displays.
- Great for open office hours, info sessions, or service desks.
Setting Up Calendly on RocketScreens
RocketScreens is designed for simple integrations and secure connectivity with over 100 popular applications—including scheduling tools like Calendly.
Step-by-Step Guide to Displaying Calendly on RocketScreens
- Connect Your Calendly Account
RocketScreens users can securely connect their Calendly account using built-in integrations. - Choose Your Display Content
Booking links for individuals or teams, live real-time event schedules, or custom QR codes for direct mobile booking. - Select Devices and Locations
Easily assign your Calendly screens to any device, group of devices, or location within your RocketScreens dashboard. - Automate Updates
RocketScreens supports real-time sync so your displays update automatically when your Calendly schedule changes.
Use Cases: Calendly Digital Signage in Action
Corporate Office
- Display executive or team member availability outside meeting rooms for on-the-spot scheduling.
- Loop department booking links in reception areas for visitor self-service.
Healthcare & Clinics
- Patients scan a QR code to book follow-up appointments directly from waiting room screens.
- Show practitioner availability and let walk-ins sign up for open time slots.
Education
- Advertise office hours for faculty or advisors—students can scan and book from hallway displays.
- Promote campus tours with a single touchpoint for bookings.
Retail & Customer Service
- Showcase service appointments, demos, or consultations with QR codes on in-store signage.
- Reduce missed bookings by providing immediate access to scheduling.
Events & Conferences
- Promote speaker sessions and let attendees book one-on-one meetings from event screens.
- Use dynamic content to reflect time slots as soon as they’re filled.
Technical Tips: Maximizing Your Calendly Signage Integration
- Use Dynamic Content Widgets: With RocketScreens, dynamic content widgets display your Calendly links or embed QR codes for direct bookings. Customize them by department, meeting type, or language.
- Leverage Scheduling APIs: Calendly’s APIs enable custom display formats—show daily schedules, meeting types, or staff-specific availability in grid, list, or calendar views for your digital screens.
- Automate with Zapier and Other Integrations: Automate content updates with platforms like Zapier—trigger signage content updates when a new booking is made, a cancellation occurs, or a new event is scheduled. This keeps everyone instantly informed.
- Design for Readability:
- Use clear, scannable QR codes
- Large, legible display of time slots
- Brand customization with company colors and logos
Security and Privacy in Calendly Digital Signage
Displaying schedule data publicly comes with privacy concerns. RocketScreens ensures:
- Access controls on what information is public vs. private
- Customizable displays to mask sensitive details
- Secure, encrypted integrations with Calendly and other apps
You decide what gets shared—only publish links, event names, or slots that are appropriate for public display.
Comparing Traditional vs. Digital Signage Scheduling
| Feature | Traditional Signage | Digital Signage with Calendly |
|---|---|---|
| Updates | Manual, slow | Automated, real-time |
| User Action | Passive (watch only) | Interactive (scan/book) |
| Content Type | Static, printed, or simple text | Dynamic (QR, live links, schedules) |
| Data Sync | None | Full sync with Calendly API |
| Booking Experience | Staff-directed, often delayed | Visitor-driven, instant confirmations |
| Analytics/Tracking | None | Track scans/engagement in real time |
How RocketScreens Makes Calendly Integration Easy
- Simple, user-friendly interface to deploy and manage integrations
- Extensive app library—Calendly is just one of 100+ supported applications
- Real-time updates so your screens always display the latest information
- Custom roles and permissions for IT, administrators, and end users
- Device and location flexibility—manage your network from anywhere
Key Benefits for Your Organization
- Boost appointment bookings by minimizing friction and increasing convenience.
- Increase staff productivity by letting digital screens do routine scheduling.
- Improve visitor and customer experience with immediate access to booking options.
- Keep operational schedules transparent without sending extra emails or Slack messages.
- Analyze engagement with screen analytics and booking reports.
Actionable Tips to Drive Results
- Place screens in high-traffic areas for maximum visibility.
- Use multiple types of content: calendar grid, QR link, and direct booking CTA.
- Rotate screen content throughout the day with different scheduling options.
- Train your team on promoting digital booking at every touchpoint.
- Track which screens and content formats lead to the most appointments—iterate as needed.
Frequently Asked Questions
Can I customize what my screen shows from Calendly?
Absolutely. Choose from single links, calendar views, or list different appointment types. Control display settings within RocketScreens.
Will changes in Calendly be reflected instantly on my screens?
Yes. RocketScreens ensures your digital signage pulls live data, so updates, cancellations, and new events appear as they happen.
Is it secure to put my scheduling links on public screens?
With RocketScreens, you can mask private details and set granular permissions, ensuring only appropriate details are publicly visible.
What devices does RocketScreens support?
Manage your screens from any modern device—TVs, tablets, kiosks, or video walls—across Windows, Android, and more.
How does QR code booking work?
Generate a Calendly QR code, display it onscreen, and let visitors scan and book directly from their smartphones—no manual entry needed.
Get Started: Bring Calendly to Your Digital Signage with RocketScreens
Ready to make scheduling as simple and visible as possible? Integrate Calendly with RocketScreens digital signage in minutes. Streamline operations, encourage more bookings, and keep your team a step ahead with live, actionable appointments on display.
Contact RocketScreens today to set up your Calendly integration and unlock a smarter approach to scheduling.
